Administrator - Construction Industry

Role Overview & Responsibilities

Job Description

• Create document templates.
• Review, organise, archive and distribute information to the project teams.
• Manage site files and folders and ensure they are kept up to date.
• Label documents for identification and reference.
• Liaise with project team members to ensure documents meet requirements.
• Take responsibility for receiving drawings, uploading them to the company server/specific job folder and if required print the drawings and distribute to project team members.
• Check issued drawings against drawing registers to confirm everything has been issued correctly.
• Produce O&M Manuals.
• Train employees on document systems.
• Adhere to and improve document control procedures.
• To work in accordance with all Company policies and the Integrated Management System (ISO's, Investors In people and other standards).
• Maintain confidentiality when dealing with private documents.
• Prepare ad-hoc reports on projects when required including the monthly contractor’s progress report and the internal construction monthly report.
• Complete credit application forms for suppliers
• Create and regularly update the supply chain data base
• Assist with the ordering of materials and plant for sites
• Checking invoices and matching to purchase orders and goods received notes.
• Verify and approve invoices for payment
• Liaise with the accounts department to ensure that the cost detail reports for projects are received in advance of the monthly interim applications for payment.
• Arranging meetings with subcontractors, suppliers, external consultants and clients.
• Complete insurance application and performance bond forms for review and approval by the commercial and construction manager.
• Ensure that subcontractor insurances are current and up to date.
• Issue collateral warranties to subcontractors and design consultants to execute and return in a timely manner.
• Register sites with the Considerate Constructors Scheme.
• Issue Requests for Information to the Design Team.
• Assist with tendering for projects.
• Produce Finishes Schedules.
• Book monthly health and safety inspections for individual projects
• Liaise with Local Authorities regarding applications for road closures, scaffold licences, skip licences etc.
• Take meetings in minutes
• Produce Risk Registers for construction projects.
• Ensure that Project/Site manager’s issue weekly site progress reports
• Complete Pre-Qualification Questionnaire Forms
• Assist the commercial department with obtaining quotations from suppliers and subcontractors
• Collating health safety figures for projects.
• Assisting with accreditation audits
• Collate all weekly site reports.
• Monthly check across all site key documentation.
• Post updates on the WTP Construction website and social media platforms.
• Meet and greet all guests and provide tea and coffee.

Job Type: Full-time

Salary: £28,000.00-£30,000.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have 2+ years of administration experience?
• Have you worked within the construction industry before?

Language:

• Fluent English (required)

Work authorisation:

• United Kingdom (required)

Work Location: One location