Litigation Legal Secretary

Role Overview & Responsibilities

Lakin Spears, a mid-sized Palo Alto firm practicing in all areas of Family Law is looking for a full-time Litigation Secretary. Must have substantial experience in all aspects of litigation support and experience in customary litigation software applications such as Word, Outlook, law practice management software and E-Filing systems. Requires expertise in both state and federal court filing/service procedures, discovery procedures, calendaring, e-filing, trial preparation activities, and legal document assembly.

We offer a competitive and comprehensive benefit package including medical, dental and 401K a congenial work environment and competitive salary.

Typical duties of this position include:

• Draft correspondence and notices to be sent to opposing counsels, clients, and court officials.

• Review, edit and finalize legal documents and ensure that discovery and pleadings are finalized, filed, and served.

• Coordinate appointments, motion hearings, expert and client meetings, and depositions.

• Send notices to all parties and schedule court reporters for depositions.

• Coordinate pertinent dates for cases.

• Prepare and finalize subpoenas for personal appearance and/or production of documents.

• Review mail and update proof of service to ensure that all service lists are current.

• Calendar entries for lawyers, documents, and client case events.

• Type, draft, edit, and finalize pleadings, complaints, answers, demurrers, motion papers, brief reports, etc. Locate and compile all exhibits necessary in support of motions.

• Prepare and finalize table of contents and table of authorities.

• Proficient in Case Management/Electronic Case Filing (CM/ECF) and PACER systems with District Courts, Bankruptcy Courts, and Appellate Courts and knowledgeable of local rules and protocols.

• Responsible for editing, organizing, and filing all trial documents such as motions in limine, exhibit lists, witness lists, jury instructions, verdict forms, trial briefs, etc.

• Compile and organize trial binders with all necessary documents for attorneys to take to court.

• Provide backup coverage in coordination with other team mates as needed.

Requirements of this position include:

• 3 – 7 years as a Litigation Legal Secretary. Any type of litigation is acceptable.

• Demonstrated aptitude in the areas of communication, organization, writing and research.

• Strong understanding of all aspects of litigation.

• Ability to work collaboratively and independently.

• Elevated level of emotional intelligence, empathy, and compassion.

• Effective organizational, project management, communications and people skills required.

• Excellent analytical skills.

• Must collaborate effectively with other motivated professionals in a demanding environment.

• Proven proficiency in the MS Suite of applications, legal time and billing systems and records management software.

• Ability to sit at a desk for prolonged periods of time and lift up to 25lbs on a regular basis.

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Health insurance

• Paid time off

• Vision insurance

Schedule:

• 7-hour shift

• Monday to Friday

Job Type: Full-time

Pay: $75,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Travel requirement:

• No travel

Ability to commute/relocate:

• Palo Alto, CA 94303: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Legal Secretar: 3 years (Preferred)

Work Location: Hybrid remote in Palo Alto, CA 94303