Administrative Assistant

Role Overview & Responsibilities

Administrative Assistant

Job Type: Part time - 30 hours per month

Salary: £10 - £14/hour (dependent on experience)

Location: Remote working with flexibility to regularly attend locations in Sevenoaks and Tonbridge. Training will be in-person in the Tonbridge/Sevenoaks area.

About Us: We are a small neurorehabilitation service based in both clinic and community settings. We specialise in adult neurological Physiotherapy and Occupational Therapy in West Kent and bordering areas. We are currently a team of eight working remotely across our catchment area.

Job Role: We are looking for someone to maintain the smooth-running of our administrative and bookkeeping function

• Bookkeeping (good working knowledge of Xero required)
• Manage all aspects of income and expenditure for the company, using Xero accounting package and a practice management system
• Produce financial reports from Xero, including monthly management accounts
• Prepare accounts for end of year reporting to company accountants
• Ensure financial controls and policies are adhered to, reporting any inconsistencies to the Directors
• Maintaining up to date computer records including data input via a practice management system
• Ensure IT and filing systems function effectively
• Maintaining paper files, filing, and archiving
• Ordering supplies as required
• Taking minutes during business meetings and circulating to team
• Handling initial enquiries either via telephone or email
• Maintaining website uploading new information, photos and social media posts
• Managing communication between team members
• Assisting with marketing
• Occasional liaison with clients when required
• Providing general administrative support to directors and other team members

Key Skills

• Excellent verbal and written communication, with proven accuracy and an eye for detail
• High level of computer literacy, with experience using Microsoft Office
• Experience using practice management systems
• Confidentiality
• Ability to work alone and manage own workload
• Adaptable and organised

If you feel you would be well suited to this role, please get in touch by sending us your CV and a short paragraph detailing your strengths and relevant previous experience to info@neurorehabkent.com

We look forward to hearing from you!

Job Type: Part-time
Part-time hours: 7.5 per week

Salary: £10.00-£14.00 per hour

Benefits:

• Flexitime
• Work from home

Schedule:

• Flexitime

Work Location: Hybrid remote in Tonbridge

Application deadline: 11/05/2023
Expected start date: 29/05/2023