Personal Assistant

Role Overview & Responsibilities

Job title PA to the Managing Directors / Office Manager – Maternity Cover

Job location London

Hours 37.5 Hour Monday – Friday

Line Manager Managing Director

Recorra is a leading circular economy company, providing services for recycling, data destruction & office supplies in London & the Southeast. We are born environmentalists, formed by Friends of the Earth in 1988 and now operating as an independent commercial organisation. We are an ethical and fast-growing company with a team of exceptional people and are looking for someone to join us during an exciting period of change and growth. The role provides the opportunity for you to use your skills to make a difference within a friendly, dynamic, and forward-thinking company. The culture is energetic, and there will be many opportunities for you to make a substantial contribution to the business.

Personal Assistance:

• Organising and maintaining diaries, arranging appointments
• Attending meetings with the Directors, taking minutes, and keeping action lists
• Personal assistance to the Managing Directors
• Managing confidential personnel matters related to the Directors direct reports.
• Track and co-ordinate staff recognition - length of service/birthdays/special occasions • Organise events – annual staff events, company away days, events in employee benefits package (massages, monthly sandwich)
• Project assistance and other admin tasks in the company

Office Management:

• Co-ordinate maintenance works, equipment repair, cleaning
• Ensure office looks presentable and health & safety implementations are up to standard.
• Manage office stock – equipment, stationery, food, cleaning products.
• Set up new starter’s workstations, co-ordinate office rearrangements.
• Liaise with Property Manager and other tenants in the building to resolve issues outside office premises.
• Be point of contact for tenants renting office space from BPR Group

Skills and Experience

• Excellent administrative skills and
• Ability to multi-task with minimal direction and adaptability to last minute changes
• Excellent communication and interpersonal skills
• A high degree of accuracy and attention to detail • Excellent time management skills
• Excellent IT skills (Excel, Word, Outlook) • Positive, friendly, and approachable
• Problem solving abilities
• Profit orientated and with interest in environment

Benefits

• Company Laptop and mobile phone
• Career progression
• Charity volunteering opportunities and social activities
• Employee pension scheme
• Employee Assistance Programme
• 22 days’ annual leave
• Ride to work scheme
• Dedicated individual training budget

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: £32,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Experience:

• personal assistant: 1 year (preferred)
• Administrative: 1 year (required)

Work Location: In person