Accounting Assistant

Role Overview & Responsibilities

SUMMARY:

Reporting to the Site Manager, the Accounting Specialist is responsible for providing support in the functional area of accounting including general ledger, journal entries, budget, P&L, balancing accounts payable records, and filing. Uses ERP system and office-automated systems to input data, generate reports, conduct specialized research projects, and respond to inquiries. May reconcile difficult accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounting

• Responsible for all daily accounting activities to include revenue recognition, inventory, fixed assets, journal entries, payroll administration & GL maintenance.

• Research discrepancies in invoices with purchasing/materials team.

• Complete month-end responsibilities including providing reports to corporate office and providing timely responses to their inquiries.

• Ability to be proactive, prioritize and juggle multiple tasks, flexibility, and versatility.

Payroll

• Reconcile Payroll and Benefit invoices and process through QAD Journal Entries.

• Serves as backup for processing payroll through Payroll system.

Accounts Payable

• Company credit cards

o Complete reconciliation for company credit cards & ensure monthly invoices are vouchered & paid in a timely manner.

• Maintain 1099 vendors.

• Trouble-shoot problems & resolve issues in a timely manner.

o Assure unmatched packing slips & invoices are not older than 30 days.

o Review Purchase Receipts report monthly

• Manage & maintain Accounts Payable documents & files.

• Other duties as required.

COMPETENCIES: Responds promptly to customer needs; Maintains confidentiality; Speaks clearly and persuasively in positive or negative situations; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Inspires respect and trust; Looks for ways to improve and promote quality; Prioritizes and plans work activities; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: Requires a high school diploma or the equivalent and a minimum of 3 to 5 years of accounting experience; knowledge of accounting policies, practices and systems; and manipulation of spreadsheet applications. Excellent computer skills with sound knowledge of common bookkeeping functions a must. BS in Accounting a Plus. Requires minimum of 3 years of private accounting experience. Excellent verbal and written communication skills essential. Must be highly organized, with attention to detail, multi-tasking and meeting commitments.

PHYSICAL DEMANDS: While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: Moderate noise level associated with open office work environment.

SUPERVISORY RESPONSIBILITIES: None

Job Types: Full-time, Temporary

Pay: $22.00 - $25.00 per hour

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Livermore, CA 94551: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 years (Required)

Work Location: In person